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SOAS Research Online Policies

Content

  1. This is an institutional or departmental repository.
  2. Subject Specialities:
    1. Arts and Humanities General
    2. Agriculture, Food and Veterinary
    3. History and Archaeology
    4. Language and Literature
    5. Ecology and Environment
    6. Philosophy and Religion
    7. Social Sciences General
    8. Business and Economics
    9. Law and Politics
    10. Management and Planning
  3. SOAS Research Online holds research publications in all except:
    1. Learning Objects
    2. Software
    3. Patents
  4. Papers may include:
    1. unpublished pre-prints (not peer-reviewed)
    2. final peer-reviewed drafts (post-prints)
    3. published versions
  5. Papers are individually tagged with their peer-review and publication status.
  6. Principal Languages: English

Submission Policy

  1. Items may only be deposited by accredited members of the institution, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit metadata for all their publications.
  4. Eligible depositors are encouraged to deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of SOAS Research Online, valid layout and format, and the exclusion of spam
  6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  8. Any copyright violations are entirely the responsibility of the authors/depositors.
  9. If SOAS Research Online receives proof of copyright violation, the relevant item will be removed immediately.

Metadata Policy (for information describing items in the repository)

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
    1. the OAI Identifier or a link to the original metadata record are given
    2. SOAS Research Online is mentioned
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy (for full-text and other full data items)

  1. Anyone may access full items free of charge.
  2. Copies of full items for personal research or study, educational, or not-for-profit purposes without prior permission or charge generally can be reproduced, displayed or performed, and given to third parties in any format or medium provided:
    1. the authors, title and full bibliographic details are given
    2. a hyperlink and/or URL are given for the original metadata page
    3. the original copyright statement is given
    4. the original rights permission statement is given
    5. the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  5. Some full items are individually tagged with different rights permissions and conditions.
  6. This repository is not the publisher; it is merely the online archive.

Preservation Policy

  1. Items will be retained indefinitely.
  2. SOAS Research Online will try to ensure continued readability and accessibility.
    1. Items will be migrated to new file formats where necessary.
    2. It may not be possible to guarantee the readability of some unusual file formats.
  3. SOAS Research Online regularly backs up its files according to current best practice.
  4. The original bit stream is retained for all items, in addition to any upgraded formats.
  5. Items may be removed from public access at the request of the author/copyright holder, but this is not common practice. Acceptable reasons for withdrawal include:
    1. Journal publishers' rules
    2. Proven copyright violation or plagiarism
    3. Legal requirements and proven violations
    4. National Security
    5. Falsified research
  6. Items removed from public access will continue to be retained in the underlying repository for legal compliance and audit reasons.
  7. Withdrawn items' URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    1. a link to a replacement version, where available
    2. a note explaining the reasons for withdrawal
  8. Errata and corrigenda lists may be included with the original record if required.
  9. If necessary, an updated version may be deposited.
    1. The earlier version may be withdrawn from public view.
    2. The original URL will be linked to the latest version.
  10. In the event of SOAS Research Online being closed down, the database will be transferred to another appropriate archive.